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Lead more

Evelin Lima

July 20, 2023

hotel management

A clever approach to hotel management to reach new heights



The success of a hotel hinges on more than just its architecture and impeccable service, it’s about managing all moving pieces efficiently.

Hotel management can be quite complex, picture the everyday hustle, ensuring each room looks spotless, managing bookings, creating new revenue opportunities…. Customer service, sales, marketing, and reservation teams hold significant roles in a hotel’s success.

In this article, you’ll discover how understanding each sector from an operational and revenue standpoint can aid hotel owners and managers in setting up holistic management that might just avert trouble.

Maximize sales with a results-driven team

In the bustling hospitality sphere, mastering sales techniques can set a hotel apart. It begins with laying out realistic targets, then on-point upselling and cross-selling, culminating in the art of tailoring unique sales alternatives. Here’s how a results-driven sales team can push the boundaries and ensure profitability:

1.1. Trackable and attainable sales targets

Focusing on performance can be a game-changer when it comes to sales. Let’s start with the basics—targets should be ambitious but achievable, and most importantly, they must align with your business goals. Having clear objectives helps guide your sales efforts and provides a concrete measure of progress. Regularly gauging these goals offers an opportunity to fine-tune your strategies and correct course when needed.

1.2 Key strategies for upselling and cross-selling

Upselling and cross-selling aren’t just about making quick sales, but rather enhancing the guest experience while maximizing profits. Upselling could be as simple as suggesting a room with a better view or offering a spa package. Cross-selling, on the other hand, might involve partnering with local businesses or attractions to provide exclusive experiences for your guests. Done right, these methods can radically boost revenue overall.

1.3 Effective sales techniques

Sales strategies aren’t one-size-fits-all, especially in the travel industry. Building relationships, understanding travelers’ needs, and providing personalized solutions can achieve unbelievable results compared to hard sell tactics. It’s about creating an unforgettable customer experience that encourages guests to return, and even better, to recommend your hotel to others. This can give your sales team the edge you’re looking for.

Create a holistic marketing strategy

Intelligent hotel management constantly seeks new avenues to enhance profits, especially ones that don’t involve increasing room rates. Crafting a compelling marketing strategy is no small feat, it requires understanding your audience, narrating a captivating brand story, and harnessing the power of digital channels. Here’s how to weave these elements together in such a way that resonates with potential guests and boosts your hotel’s visibility:

2.1 Identify your target audience and unique selling points

Hotel managers aren’t just marketing a hotel, they’re marketing an experience. To do this expertly, you need to identify who your ideal guests are and what they value in a hotel stay. Are they business travelers, families, or luxury seekers? Once you’ve pinpointed your target demographic, what makes your hotel stand out? Maybe it’s your location, amenities, or outstanding customer service. By aligning the selling points that set you apart in terms of travelers’ needs and desires, you’re able to craft a compelling marketing message.

► Download the essential checklist and template to help you build the perfect guest experience, it’s FREE!

hotel management

2.2 Develop an engaging brand narrative

A captivating brand narrative can turn your hotel into more than just a place to stay—it can be a dream come true. Your content should convey a unique identity that evokes an emotional connection with potential guests. Whether it’s the story of how your hotel came to be or the experiences guests can look forward to, the fact remains, it’s a powerful tool in your marketing repertoire.

2.3 Leverage digital marketing channels

Marketing channels represent a broad and versatile platform for reaching potential guests. From social media to email, each channel provides additional opportunities to connect with your audience. A well-planned marketing strategy can drive organic traffic to your website, increase direct bookings, and build strong relationships with guests before they even set foot in your hotel.

►Discover strategies to harness hotel marketing channels to boost direct bookings with our comprehensive ebook. Click below to get your FREE download.

hotel management

3. Streamline the reservation process

A smooth booking process can mean the difference between a fully booked hotel and an empty lobby. By employing the right tech, training reservation agents efficiently, and ensuring a seamless booking experience, you can create a reservation strategy that’s as efficient as it is guest-friendly:

3.1 Manage reservations via technology

Today’s travelers expect to book a hotel with just a few clicks. By implementing a clever hotel booking system, you can manage availability, set dynamic pricing, and reduce the chance of overbooking. Additionally, technology can offer valuable insights into guest behavior, enabling you to tailor offers and maximize occupancy rates.

3.2 Train reservation agents

Staff is often the first point of contact for potential guests, and their performance can significantly impact booking rates. Training should focus on customer service skills, upselling techniques, and an in-depth understanding of what the hotel offers. Equipping agents with these skills can increase conversion rates and contribute to a positive guest perception.

3.3. Implement a seamless booking experience

From the initial search to room confirmation, each step in the booking experience should be straightforward and intuitive. An easy-to-navigate website, clear information about rooms and rates, and a secure payment process can remove potential booking objections. By putting the guest experience at the heart of your reservation process, you can encourage bookings and foster loyalty from the very first interaction.

►Get expert insights on turning your hotel’s website into a booking machine, driving guest reservations to new heights! Click below to get your FREE download.

hotel management

4. Build a high-performing customer service team

Hiring the right talent, fostering their skills, and motivating performance growth are all crucial steps in building a team that goes the extra mile for guests.

4.1 . Recruit and hire the right talent

Looking for candidates who are the right fit with a genuine passion for hospitality is often more beneficial than simply focusing on qualifications. Remember, skills can be taught, but the drive to provide top-notch service is inherent.

4.2. Train and develop exceptional customer service

An ongoing program that enhances communication, problem-solving skills, and knowledge will empower your team to handle any guest-related issues with confidence.

4.3. Measure and reward performance

Regular feedback can provide insights into individual and team performance, highlighting areas for improvement, and identifying top performers. Recognizing and rewarding hard work motivates staff and fosters a culture of excellence.

5. Embrace technology to improve hotel management

The evolution of technology presents incredible opportunities for hotels. One promising avenue is implementing AI to streamline customer service.

5.1 Leverage chatbots to automate customer service

Most frequently asked questions are related to amenities, availability, and location. This means that managers can reduce operational costs upfront by adding a chatbot to their website.

AI-powered chatbots provide a new way to offer user-friendly, efficient, and personalized service. By being available round-the-clock, chatbots ensure that customer inquiries and requests are handled promptly, improving guest satisfaction while freeing up staff for more strategic planning.

5.2. Improve workflow with an omnichannel approach

With diverse channels for travelers to book, hotels run at a higher capacity. However, the high volume of interactions created by adding a chatbot to the hotel website can be overwhelming for managers. That’s why an omnichannel solution is essential to help centralize all questions in one place.

With this tech, inquiries coming from Instagram, Facebook, Google Messages, email, website chat, and phone are centralized, creating a superior customer experience, while giving hotels a broader view of the omnichannel service.

5.3. Build a hotel tech stack for efficiency

With manual tasks covered, hotel management can focus their time and energy on growth—which guests truly notice. Additionally, this gives staff room to come up with creative solutions. Here are some automated systems that can help you do just that:

5.3.1. RMS

Predicting customer behavior is a must. A Revenue Management System (RMS) helps hotels boost profits by monitoring key metrics that include seasonality, daily rates, revenue available per room, customer acquisition costs, competitor analysis, travel patterns, local events, and more. This is a tool to optimize rates and hotel inventory accordingly.

5.3.2. PMS

A hotel audience includes frequent customers, leisure travelers, and guests on business. Potential guests use multiple channels to book a room, so hotels must be smart about how to best distribute vacancies on each channel.

Essentially, a Property Management System (PMS) handles front-desk ops, distribution, revenue, and back office management, offering a macro view of how everything interconnects, with an engaging interface that hotel staff can easily learn.

5.3.3. CRM

Customer Relationship Management systems are some of the most popular solutions for improving guest service in any industry. At a hotel, this tool collects data from staying guests and draws next-level solutions, enhancing guest loyalty. Without a CRM system, hotels can’t organize and analyze guest profiles and travel patterns.

6. Enhance the guest experience through exceptional service

Tailoring services to match guest preferences and fostering a culture of genuine hospitality can significantly elevate the guest experience at your hotel.

6.1 Personalize the guest experience

A bespoke service is no longer just an added touch—it’s an expectation. By using data from guest profiles, preferences, and past stays, hotels can offer customized recommendations. From a favorite beverage waiting in-room upon arrival to local activity suggestions, this can transform a good stay into an unforgettable one.

6.2 Cultivate a culture of genuine hospitality

Employing and training talent with a passion for hospitality and empathy to emphasize putting the guest first has the potential to give your hotel that extra edge. When guests feel genuinely taken care of, they not only return but become ambassadors for your hotel as well.

►Dive deep into strategies to elevate your hotel from good to great through customer reviews in our insightful podcast. Hit play!

7. Apply data-driven insights to improve hotel operations

Harnessing the power of data can shed light on what guests truly think about their stay, pinpoint the sweet spot for pricing and promotional offers, and highlight where a hotel might be falling short.

7.1 Analyze guest feedback

Examining guest reviews can uncover more than just how well the hotel is running—it’s a gold mine of information. It provides a glimpse into the guest perspective, identifying what works and what might need a bit more attention.

7.2 Leverage data to optimize pricing

Data analytics is more than just number crunching—it’s a strategic tool. When used wisely, it can help administer rates, demand, and the timing and content of promotional offers.

7.3. Identify areas for improvement

Insights from data analysis can indicate areas of improvement that might not be obvious, but could be holding back potential. Once implementing necessary changes becomes the norm, hotels can be on their way to streamlined operations and exceptional guest experiences.

►5 hospitality experts show you how to stay ahead of the curve by mastering hospitality’s emerging trends in this FREE ebook:

hotel management

8. Boost hotel management with must-have soft skills

Hotel management is undoubtedly a challenging career path, a manager’s to-do list is endless, which can be overwhelming. That’s why, when it’s time for new management, focusing on these five soft skills could make all the difference. They’ll help ensure that your leadership team is equipped to tackle any hurdles and steer the hotel towards success.

8.1 Adaptability

In the hospitality industry, a calm day can transform into a whirlwind suddenly. That’s why the perfect manager knows how to navigate each new challenge with creative problem-solving skills. This shows staff that they too can tackle multiple tasks and innovate on the fly.

8.2 Interpersonal skills

There are moments when all a staff member needs is a gentle push in the right direction. Understanding their perspective and knowing how to guide them, though, takes a leader with top-notch interpersonal skills. It’s about seeing things from their viewpoint and knowing just the right way to motivate others.

8.3 Clear communication

The essence of a hotel manager’s role involves guiding, delegating, and inspiring staff to forge top-tier teams. This calls for communication that’s not just about talking—it’s about actively listening, being open-minded, motivating to improve, and setting clear expectations with transparency.

8.4 Strong work ethic

A manager with persistence and dedication sets the bar high, demonstrating the integrity and commitment expected from all staff. This creates an environment of respect and trust, contributing significantly to the hotel’s thriving culture.

8.5 Continual learning

Leadership should always keep an eye on better things ahead, especially in the hospitality industry. Top professionals apply themselves to learning new technology as a framework to use in their favor.

Wrapping up

Our journey through the ever-changing world of hotel management has opened our eyes to many facets. We visited sales, compelling marketing strategies, streamlined operations, and high-performing customer service. Along the way, we’ve also explored the use of data-driven insights, the crucial role of technology in our industry, as well the right management skills to tie it all together.

This holistic view of management can provide your hotel with the ability to spot areas for improvement and bolster leadership skills, with a prosperous future on the horizon.



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